View public documents and registers

Documents Available for Public Inspection

Council has made available for public inspection the following documents. The documents can also be viewed at the Council Offices 699 Doncaster Road, Doncaster.

 

Overseas and Interstate Travel Register

Details of overseas or interstate travel (other than interstate travel by land for less than 3 days) undertaken in an official capacity by any Councillor or member of Council staff in the previous 12 months, including:

  • the name of the Councillor or member of Council staff; and
  • the dates on which the travel began and ended; and
  • the destination of the travel; and
  • the purpose of the travel; and
  • the total cost to the Council of the travel, including accommodation cost
Councillor and Officer's Interstate and Overseas Travel Register
Councillor and Officer's Interstate and Overseas Travel Register
100.95 KB
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The Agendas and Minutes of all Ordinary and Special Meetings of Council

Agenda and Minutes of Ordinary and Special meetings of Council held in the previous 12 months are available for inspection online.

You can view and/or download a copy of a Council agenda or minutes.

Freedom of Information requests

Open space contributions and expenditure

The request sought access to Council Open Space contributions and expenditure; specifically, a report showing money in and money out, for FY 20/21, FY 21/22 and FY22/23. Manningham Council processed this request under the Freedom of Information Act 1982 Vic

Document context

Figures published online regarding expenditure in our annual report and quarterly capital expenditure report, may differ from the documents provided here, as projects undertaken by Manningham for open spaces will have funding from the open space, resort, recreation and reserve (RRR) account, as well as other source funding which contributes to the overall budget. The request sought access to open space contributions and expenditure, therefore the documents provided relate only to open space RRR expenditure.

Please note at the bottom of each document, publicly available material has been extracted from Manningham’s Annual reports 2020/2021, 2021/2022 and 2022/2023. These figures show the relevant open space contributions, that is money being transferred to and from the open space RRR account.
 

Open space contributions and expenditure release documents
Open space contributions and expenditure release documents
812.68 KB
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Procurement cards January and February 2024

The request sought access to copies of all corporate credit card statements for January and February 2024 with specific details being made ‘Not Relevant’ to the scope of the request. Manningham Council processed this request under the Freedom of Information Act 1982 Vic. 

Document context 

The Council is committed to affective use of Procurement Cards which are issued on an operational needs’ basis, with varying ranges of limits according to the cardholders role in the organisation. 
Guided by our Procurement Card Policy and in conjunction with our Procurement Policy, we employ strict control features to ensure accountability and transparency across all purchases made via Procurement Cards. For specific details on how we use Procurement Cards visit Procurement Card Policy.

Procurement card statements January-February 2024
Procurement card statements January-February 2024
15.81 MB
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Other information requests released

Council Waste Levy 2023/24

The request sought access to the yearly billed revenue from the Council Waste Levy charged to all households/premises (what is on the rates notices) and the yearly allocated spending. Manningham Council processed this request informally, via Administrative access (not under the Freedom of information Act 1982 Vic).

Document context

The total Waste Service Charge income budgeted for 2023/24 is $17.496 million. The budgeted spend on waste related activities for 2023/24 is $18.552 million. Waste revenue is based on the number of projected units (including requests for new or changed service throughout the financial year).

Income is in our 2023/24 Budget document.

Adopted Budget 2023/24
Adopted Budget 2023/24
3.69 MB
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The budgeted spend on waste related activities for 2023/24 is $18.552 million. The document provided shows the breakdown of budgeted spend waste related activities.

Other Information Request - Council Waste Levy 2023/25
Other Information Request - Council Waste Levy 2023/25
662.08 KB
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Register of Delegations

Instruments of Delegation represent the formal delegation of powers to staff to enable the business of Council to be carried out effectively and in a timely manner.

  • S5 Instrument of Delegation - Council to CEO - 29 June 2021
    S5 Instrument of Delegation - Council to CEO - 29 June 2021
    2.01 MB
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  • S6 Instrument of Delegation - Council to Members of Council Staff - 12 December 2023
    S6 Instrument of Delegation - Council to Members of Council Staff - 12 December 2023
    1.91 MB
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  • S7 Instrument of Sub-Delegation by CEO - April 2023
    S7 Instrument of Sub-Delegation by CEO - April 2023
    2.39 MB
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  • S12 Instrument of Delegation - Municipal Building Surveyor - March 2017
    S12 Instrument of Delegation - Municipal Building Surveyor - March 2017
    6.47 MB
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  • S14 - Instrument of Delegation Vicsmart Applications 31 August 2020
    S14 - Instrument of Delegation Vicsmart Applications 31 August 2020
    136.57 KB
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  • S15 - Instrument of Appointment and Authorisation (FOI Act only)
    S15 - Instrument of Appointment and Authorisation (FOI Act only)
    2.32 MB
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  • S17 - Instrument of Appointment and Authorisation (Oaths and Affirmations Act 2018)
    S17 - Instrument of Appointment and Authorisation (Oaths and Affirmations Act 2018)
    386.08 KB
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  • S18 - Instrument of Sub-delegation under the EPA 2017 - 28 September 2021
    S18 - Instrument of Sub-delegation under the EPA 2017 - 28 September 2021
    1.29 MB
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Council Lease Register

A document containing details of all leases involving land which were entered into by the Council as lessor, including the lessee and the terms and the value of the lease.

Manningham City Council Lease Register 2021
Manningham City Council Lease Register 2021
226.83 KB
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Register of Authorisations

A register maintained under section 224(1A) of the Local Government Act 1989 of authorised officers appointed under that section.

Authorised Officers Register
Authorised Officers Register
146.08 KB
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List of Grants and Donations

A list of donations and grants made by the Council in the previous 12 months, including the names of persons who, or bodies which, have received a donation or grant and the amount of each donation or grant.

The list of Grants and Donations is available for inspection at the Council officers, please Governance team to arrange a suitable time.

 

Personal Interests Returns

The Local Government Act 2020 (Act) and the Local Government (Governance and Integrity) Regulations 2020 (the regulations) require that a summary of information submitted in Personal Interests Returns be made available to the public. The Chief Executive Officer must prepare a summary of the personal interests disclosed in the last personal interests return lodged. This summary must be made available on Council’s website and available for inspection at Council’s office. The following provides the categories under which all details must be disclosed on a Personal Interests Return form as required under section 8 of the Regulations. 

Councillors PIR
Councillors PIR
491.2 KB
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To find out further information in regards to any of these documents please contact our Governance Team on 9840 9333 or via email manningham@manningham.vic.gov.au.